Department:  Curriculum & Instruction

Job Title:  Administrative Assistant for Curriculum & Instruction

Reports to:  Assistant Superintendent

Essential Job Functions

Performs a wide variety of duties to assist the Assistant Superintendent and Academic Services Team in implementation of long-term and short-term district goals and foci to all staff, students and parents

Assistant to Assistant Superintendent

• Prepares travel/staff development forms
• Schedule appointments, setup meetings, trainings, and workshops called by assistant superintendent
• Manages mail, screens and routes materials according to subject
• Makes sure all correspondence/questions from and for principals, teachers, staff, students, parents and community are addressed
• Gather, compile and prepare annual field trip requests and projections from schools
• Gather, compile and prepare annual fundraiser requests and projections from schools
• Prepare reports/presentations concerning the district for the Board meetings, trainings, and/or workshops
• Design and/or order office, staff development, staff appreciation and student supplies and awards for the district
• Collect, compile and prepare district textbook and resource projections reports and analysis of budgeted needs; maintain textbook budget/files
• Order and distribute textbooks and resources
• Research educational companies, gain quotes, negotiate pricing for supplies, textbooks, teacher resources and presenter contracts
• Organize and compile Academic Services Team annual projected budget request
• Monitor Academic Services Team budget and expenditures
• Assist with the ordering of supplies and/or resources, submitting workorders and technical support requests for the Alternative Learning Program
• Organize contracts for speakers, presenters and trainers for workshops and professional development
• Annual Convocation – assist with the organization of the event from setup to breakdown; confirm the speaker; design and print the program agenda; and staff back to school gifts

• Maintain and manage all district travel/professional development and field trips
• Attend meetings and takes minutes when necessary
• Maintain calendar of events for the Academic Service Team members
• Assist parents with school related concerns, offer educational resources, partnership information and refer to proper personnel for resolution
• Create walkthrough summary reports and forms
• Maintain school textbook /teacher resource inventories
• Collaborate with district departments to enhance school environments
• Assist with all testing and accountability responsibilities including
  • attendance at all testing and accountability training
  • creating, organizing, and submitting, testing and accountability reports and information in a timely manner

Additional Duties

• Meet with department directors regularly, to discuss smooth operations of department specific programs, events, workshops, and trainings.
• Enter purchase orders for all supplies/refreshments for afterschool and summer camp programs
• Organize and sort supplies
• Mail Duty (monthly)
• Performs additional duties as assigned by supervisor(s)